Page 47 - TreasuryChinaTrust2011

TREASURY CHINA TRUST ANNUAL REPORT 2011
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COMMUNICATIONS WITH UNITHOLDERS
COCG Code Principle 14: The Trustee-Manager should engage in regular, effective and fair communication with
Unitholders.
As part of the continuing obligations of the Trustee-Manager under the Listing Manual of the SGX-ST, the Board’s policy is
that all Unitholders be informed in a timely manner of all major developments that affect TCT. All announcements made on
behalf of TCT are also available on TCT’s website (www.treasurychinatrust.com).
The Trustee-Manager is committed to a strong culture of continuous disclosure and transparent communication with the
investing community, in particular with its Unitholders. Quarterly results with detailed financial information are publicly available
on the websites of TCT and the SGX-ST. TCT’s website also contains disclosed financial information, annual reports, investor
presentations, analyst coverage, distribution notices, news releases and other material developments announced through
the SGX-ST’s website.
Investor relations is handled by management who meet with analysts, institutional investors and fund managers regularly to
promote TCT, communicate its business performance and developments and gather views and feedback. Management has
also participated in conferences locally and overseas. In accordance with the Trustee-Manager’s objective of transparent
communication, briefing materials are released to the SGX-ST and made available on the TCT’s website.
COCG Code Principle 15: The Trustee-Manager should encourage greater Unitholder participation at AGMs of the
Trust and allow Unitholders the opportunity to communicate their views on various matters affecting the Trust.
All Unitholders of TCT will receive a copy of the Annual Report and Notice of the Annual General Meeting of the Unitholders
annually. Notice of the Annual General Meeting of the Unitholders will also be advertised in the newspapers and will be made
available on the SGX-ST website.
Unitholders will have opportunity to address their queries to the Board at the Annual General Meeting (“AGM”). The external
auditors have also been invited to attend the AGM and assist the directors in addressing queries from Unitholders relating to
the conduct of the audit and the preparation and content of the audited financial statements of TCT.
In accordance with the TCT Trust Deed, a unitholder of TCT is allowed to appoint one or two proxies to attend and vote at
any meeting of Unitholders on his behalf through proxy forms sent in advance.
The company secretary prepares minutes of Unitholders’ meetings, which incorporate substantial comments or queries from
Unitholders and responses from the Board and Management. These minutes are available to Unitholders upon their request
in writing.
In preparation for the Annual General Meeting, Unitholders are encouraged to refer to the SGX-ST’s investor guides, namely
“An Investor’s Guide To Reading Annual Reports” and “An Investor’s Guide to Preparing For Annual General Meetings”. The
guides, in both English and Chinese versions are available at the SGX website via the link below:
http://www.sgx.com/wps/wcm/connect/sgx_en/home/individual_investor/investor_guide
OTHER MATTERS OF CORPORATE GOVERNANCE AND ADDITIONAL INFORMATION
Dealing in Units
In accordance with Rule 1207 (19) of the SGX-ST Listing Manual, the Board of the Trustee-Manager has adopted a policy
and procedure for dealing in the Units of TCT. The procedure requires directors of the Trustee-Manager to seek prior written
consent before trading in the Units of TCT. If provided with consent to deal, directors are reminded of their duties to notify
the details of the trade to the Trustee-Manager so that an appropriate announcement can be made to the SGX-ST within
two business days of the trade. Copies of such announcements can be found on the TCT website. Details of the Director
unitholdings can be found on page 48 of the Annual Report.
In addition, the Property Manager has its own internal policy and procedure to ensure that staff request prior written consent
before dealing in the Units of TCT. In addition, directors of the Trustee-Manager and staff of the Property Manager are
reminded of the prohibited period to trade prior to the release of the Trust’s results and property valuation announcements.
The prohibited period is one month prior to the announcement of the annual results and property valuations, and two weeks
prior to the announcement of the quarterly results. This policy forms part of the procedures manual reviewed by the Audit
Committee as part of their internal controls overview.
Both procedures ensure that there are no director or staff dealings during a prohibited period and that directors and staff are
reminded of laws relating to insider trading.
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