Page 40 - Forterra

38 ANNUAL REPORT 2012
CORPORATE GOVERNANCE
REPORT
The Audit Committee will ensure the adequacy of the internal audit function at least annually and the Board is
given opportunity to comment on the performance of RSM during the Board performance evaluation process.
The Board recognises that whilst they have resolved to outsource the internal audit function, they retain
responsibility for maintaining an effective internal audit activity.
UNITHOLDER RIGHTS AND RESPONSIBILITIES
COCG Code Principle 14: Unitholder Rights
As part of the continuing obligations of the Trustee-Manager under the Listing Manual of the SGX-ST, the Board’s
policy is that all Unitholders be informed in a timely manner of all major developments that affect Forterra. All
announcements made on behalf of Forterra are also available on Forterra’s website (www.forterra.com).
The Trustee-Manager is committed to a strong culture of continuous disclosure and transparent communication
with the investing community, in particular with its Unitholders. Quarterly results with detailed financial
information are publicly available on the websites of Forterra and the SGX-ST. Forterra’s website also contains
disclosed financial information, annual reports, investor presentations, analyst coverage, distribution notices,
news releases and other material developments announced through the SGX-ST’s website.
Please refer to COCG Code Principle 16 at the bottom of the page in relation to Unitholders participation and
voting rights at Unitholders meetings.
COCG Code Principle 15: Communication with Unitholders
Investor relations is handled by management who meet with analysts, institutional investors and fund managers
regularly to promote Forterra, communicate its business performance and developments and gather views
and feedback. Management has also participated in conferences locally and overseas. In accordance with the
Trustee-Manager’s objective of transparent communication, briefing materials are released to the SGX-ST and
made available on Forterra’s website.
The Board and key management personnel have undertaken Investor Relations training as part of the Board’s
annual training programe.
The Chairman, who is independent of management, is also available to investors.
COCG Code Principle 16: Conduct of Unitholder Meetings
All Unitholders of Forterra will receive a copy of the Annual Report and Notice of the Annual General Meeting
of the Unitholders annually. Notice of the Annual General Meeting of the Unitholders will also be advertised in
the newspapers and will be made available on the SGX-ST website.
Unitholders will have opportunity to address their queries to the Board at the Annual General Meeting (“AGM”).
The external auditors have also been invited to attend the AGM and assist the directors in addressing queries
from Unitholders relating to the conduct of the audit and the preparation and content of the audited financial
statements of Forterra.
All resolutions put to Unitholders meetings will be voted on by way of poll.
In accordance with the Forterra Trust Deed, a unitholder of Forterra is allowed to appoint one or two proxies
to attend and vote at any meeting of Unitholders on his behalf through proxy forms sent in advance.
The company secretary prepares minutes of Unitholders’ meetings, which incorporate substantial comments
or queries from Unitholders and responses from the Board and Management. These minutes are available to
Unitholders upon their request in writing.