The Company is committed to maintaining high standards of corporate governance in
its management of the affairs of the Group and when accounting to shareholders.
This section of the Annual Report has been prepared in accordance with the Code
of Best Practice in the Combined Code on Corporate Governance (the "Combined
Code"), issued by the Financial Services Authority in July 2003.
Throughout the year ended 30 June 2005, the Company has been in compliance with
the Combined Code provisions set out in Section 1 of the Combined Code, except for
the composition of the Audit Committee which, for a period of time, was not in
compliance, and has been in compliance from 1 September 2004, and the annual
re-election of Directors who have served for more than nine years on the Board.
These are more fully discussed within this report.
The Board
The Board currently comprises fifteen Directors, made up of two Executive Directors
and thirteen Non-Executive Directors. A majority of eight Directors are determined
to be independent under the provisions of the Combined Code. The Non-Executive
Directors of the Company bring a wide range of experience and expertise to the
Group's affairs, and they carry significant weight in the Board's decisions. The
Independent Non-Executive Directors provide a strong independent element and
a foundation for good corporate governance, although all Directors are equally
accountable under the law for the proper stewardship of the Company's affairs. Short
biographies of each of the Directors are set out on pages 26 to 27 of the Annual Report, which also clearly
identify those Directors who are, in the view of the Board, independent within the
meaning of the Combined Code.
The roles of the Chairman, Rupert Murdoch, and CEO, James Murdoch, are separate
and have been since the Company obtained its listing in 1994. Lord Rothschild holds
the position of Senior Independent Non-Executive Director and Deputy Chairman.
The Board is scheduled to meet at least six times a year to review appropriate
strategic, operational and financial matters as required. During the financial year,
one of these meetings was held over two days when the Board met to review the
future strategy and direction of the Group. Attendance of the current Directors at
Board and Committee meetings is set out in the table below:
ATTENDANCE AT BOARD AND COMMITTEE MEETINGS
| Board | Audit | Remuneration | Corporate Governance & Nominations |
NUMBER OF MEETINGS HELD IN YEAR | 7 | 7 | 4 | 2 |
|
DIRECTOR |
Rupert Murdoch, Chairman | 7 | - | - | - |
James Murdoch, CEO | 7 | - | - | - |
Jeremy Darroch, CFO | 6 | - | - | - |
Chase Carey | 7 | - | - | - |
David DeVoe | 6 | - | - | - |
David Evans | 6 | - | 4 | - |
Nicholas Ferguson | 4 | - | 2 | - |
Andy Higginson | 6 | 6 | - | - |
Allan Leighton | 7 | 7 | - | - |
Jacques Nasser | 6 | - | 3 | - |
Gail Rebuck | 7 | 7 | - | - |
Lord Rothschild | 7 | - | - | 2 |
Arthur Siskind | 6 | - | - | 2 |
Lord St John of Fawsley | 7 | - | - | - |
Lord Wilson of Dinton | 7 | - | - | 2 |
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Appointment and resignation of Directors
Martin Stewart resigned as a Director and CFO of the Company on 4 August 2004.
Jeremy Darroch was appointed as a Director and CFO of the Company on 16 August 2004.
Andrew Higginson was appointed as a Director of the Company on 1 September 2004.
A schedule of matters reserved for the full Board's determination and/or approval is in place, which includes:
- approval of the annual budget and any changes to it;
- a major change in the nature, scope or scale of the business of the Group;
- approval of the interim and final results;
- approval of any dividend policy;
- changes relating to the Group's capital structure, including reductions of capital and share buy-backs;
- the entering into by the Group of a commitment or arrangement (or any series of related commitments or arrangements) which, whether budgeted or unbudgeted, involves or could reasonably involve, the payment or receipt by the Group of amounts equal to or in excess of £100 million in aggregate value;
- the entering into by the Group of a commitment or arrangement (or any related series of commitments or arrangements) with News Corporation, any of its subsidiaries, or a related party which involves, or could reasonably involve, the payment or receipt by the Group of amounts equal to or in excess of £25 million in aggregate value.
The Board has also delegated specific responsibilities to Board Committees, notably
the Audit, Remuneration and Corporate Governance & Nominations Committees, as
set out below. Directors receive Board and Committee papers several days in advance
of Board and Committee meetings and also have access to the advice and services
of the Company Secretary. In addition, the Board members have access to external
professional advice at the Company's expense. Non-Executive Directors serve for an
initial term of three years, subject to election by shareholders following appointment,
subsequent re-election by shareholders, and Companies Act provisions relating to the
removal of Directors. In addition, reappointment for a further term is not automatic,
but may be mutually agreed. All of the Directors are required to retire and offer
themselves for re-election at least once in every three years.
The Board notes that provision A.7.2 of the Combined Code states that Directors who
have been serving on the Board for more than nine years should retire and stand for
re-election at each AGM. The Company does not currently comply with this provision,
as such Directors who were previously elected by the shareholders prior to the
introduction of this provision shall only be subject to annual re-election from the
expiry of the current term of office that the Director is serving.
A committee of senior management generally meets on a weekly basis to allow
prompt discussion of relevant business issues. It is chaired by the CEO and comprises
the CFO and other senior executives ("Senior Executives") from within the Group.
Following appointment to the Board, all new Directors receive an induction tailored
to their individual requirements. The induction process involves a meeting with all
of the Company's Executive Directors and Senior Executives. This facilitates their
understanding of the Group and the key drivers of the business' performance. The
Directors are also provided with copies of the Company's corporate governance
practices and procedures.
Directors regularly receive additional information from the Company between Board
meetings, including a monthly report which is sent to all of the Directors updating
them on the performance of the Group.
Where appropriate, additional training and updates on particular issues are
arranged. For example, over the last financial year the Audit Committee has received
specific briefings on the introduction of IFRS and its likely impact on future reporting
by the Company. The Board has also received a briefing on the new Disclosure and
Listing Rules which became effective on 1 July 2005.
During the year, the Directors carried out an evaluation of the performance of the
Board, its Committees and individual Directors. The process was carried out internally
and was led by the Corporate Governance & Nominations Committee, with the
assistance of the Company Secretary and members of the legal department. The
evaluation confirmed that the Board was satisfied with the Board's overall
performance but identified some areas for improvement which are being addressed.
During the year, the Senior Independent Non-Executive Director held a formal
meeting of the Non-Executive Directors, without Executive Directors present, to
discuss the functioning of the Board. As a result of this meeting, certain changes to
the operation of the Board and its Committees will be implemented. There was also
ameeting of the Non-Executive Directors without the Chairman present to evaluate his
performance led by the Senior Independent Non-Executive Director.
Following this year's review the Corporate Governance & Nominations Committee and
Board have confirmed that all Directors standing for re-election at the forthcoming
AGM continue to perform effectively and demonstrate commitment to their roles.
Board Committees Remuneration Committee
The Remuneration Committee, on behalf of the Board, is principally concerned with the
remuneration (in all its forms) of main Board Executive Directors and other Senior
Executives who report directly to the CEO, as well as the review of the design and
structure of the Group's package of employee incentives. The Remuneration Committee
has clearly defined terms of reference, meets at least twice a year, and takes advice
from the CEO and independent consultants as appropriate in carrying out its work.
The members of the Remuneration Committee are Jacques Nasser (Chairman), David
Evans and Nicholas Ferguson, all of whom are Independent Non-Executive Directors,
in compliance with the Combined Code.
Rupert Murdoch and David DeVoe have a standing invitation to attend meetings of
the Remuneration Committee. Their attendance at these meetings is as observers
only and in a non-voting capacity.
The Report on Directors' Remuneration can be found on pages 32 to 38 of the Annual Report. In accordance
with the Directors' Remuneration Report Regulations 2002, the Report on Directors'
Remuneration will be put forward for an advisory shareholder vote at the AGM.
Corporate Governance & Nominations Committee
The Corporate Governance & Nominations Committee is chaired by Lord Wilson of
Dinton and its other members are Lord Rothschild and Arthur Siskind. The Corporate
Governance & Nominations Committee met twice during the year. Its main duties include:
- the identification and nomination, for approval by the Board, of candidates to fill Board vacancies as they arise;
- the drafting of requirements for a particular appointment to the Board, taking into consideration the present balance of skills, knowledge and experience on the Board;
- the regular review of the structure, size and composition of the Board and to recommend any changes to the Board or succession planning;
- the provision of a formal letter of appointment, setting out clearly what is expected of new appointees to the Board, in terms of time commitment, term of office and committee service as well as their duties and liabilities as a Director, including details of the Company's Corporate Governance policies and Directors & Officers Liability Insurance Cover;
- the monitoring of the Company's compliance with applicable Codes and other requirements of Corporate Governance.
Both Andrew Higginson and Jeremy Darroch were appointed as Directors during the
year. Their nomination and recruitment to the Board was completed in 2004 and was
explained in the 2004 Corporate Governance Report. There have been no
nominations to the Board during the year.
The Corporate Governance & Nominations Committee led the evaluation of the
Board that was completed during the year, the results of which are discussed earlier
in this report.
The Committee also reviewed the independence of the Non-Executive Directors and
recommended to the Board that there be no changes to the independent status of
the current Non-Executive Directors as disclosed in the previous year. Directors'
biographies appear on pages 26 to 27 of the Annual Report, which clearly set out those Non-Executive
Directors who are considered by the Board to be independent.
The Corporate Governance & Nominations Committee also reviewed the letter of
appointment of the Non-Executive Directors. All Non-Executive Directors who have
been appointed to the Board of Directors since the introduction of the Combined Code
in 2003, have signed letters of appointment with the Company. The Corporate
Governance & Nominations Committee is finalising the form of a letter of appointment
with a view to its distribution to all other Non-Executive Directors for signature.
Audit Committee
The Audit Committee, which consists exclusively of Independent Non-Executive
Directors, has clearly defined terms of reference as laid down by the Board. The
composition of the Audit Committee is currently Allan Leighton (Chairman), Gail
Rebuck and Andrew Higginson who joined the Board on 1 September 2004. Until Mr
Higginson joined the Committee, its composition did not comply with the Combined
Code. The CFO and representatives from the external auditor and the internal auditor
attend meetings at the request of the Audit Committee. It is also usual practice for
the CEO to attend meetings of the Audit Committee. Other finance and business risk
executives attend meetings from time to time and the Company Secretary is
Secretary to the Committee. The Audit Committee Chairman reports regularly to the
Board on its activities. David DeVoe and Arthur Siskind have a standing invitation to
attend meetings of the Audit Committee. Their attendance at these meetings is as
observers only and in a non-voting capacity. Following Mr Higginson's appointment,
all three members of the Audit Committee are independent for the purposes of the
Combined Code and rule 10.A.3(b)(1) of the US Securities Exchange Act of 1934. The
members have wide ranging experience to bring to the work of the Audit Committee.
The Audit Committee met seven times during the year. Its duties include:
- making recommendations to the Board in relation to the appointment, reappointment and removal of the external auditors and discussing with the external auditors the nature, scope and fees for the external auditors' work;
- reviewing and making recommendations to the Board regarding the approval, or any amendment to, the quarterly, half year and annual financial statements of the Group;
- reviewing and approving the Group's US Annual Report on Form 20-F prior to its filing;
- reviewing the Group's significant accounting policies;
- reviewing the Group's systems of internal control;
- reviewing the Group's treasury policies;
- reviewing the audit plan and findings of the Group's internal audit function;
- monitoring the Group's whistle-blowing policy;
- approving non-audit services provided by Deloitte & Touche LLP.
News UK Nominees Limited, a subsidiary of News Corporation, is a major
shareholder in the Group. The Audit Committee receives, on a quarterly basis, a
schedule of all transactions between companies within the News Corporation Group
and the Group, and any other related party transactions, showing all transactions
which have been entered into during the year and which cumulatively exceed
£100,000 in value.
Furthermore, Audit Committee approval is required for the entering into by the
Group of a commitment or arrangement (or any series of related commitments or
arrangements) with News Corporation or any of its subsidiaries, or any other related
party which involves or could reasonably involve the payment or receipt by the Group
of amounts equal to or in excess of £10 million, but not exceeding £25 million in
aggregate value with News Corporation. Any transaction in excess of £25 million in
aggregate value must be submitted to the Audit Committee and, if approved by the
Audit Committee, must also be submitted to the full Board for approval.
Internal control
The Directors have overall responsibility for establishing and maintaining the Group's
systems of internal control and risk management and for reviewing their
effectiveness. These systems are designed to manage, and where possible eliminate,
the risk of failure to achieve business objectives and to provide reasonable, but not
absolute, assurance against material misstatement or loss. An ongoing process for
identifying, evaluating and managing the significant risks faced by the Group has
been established, in accordance with the guidance of the Turnbull Committee on
internal control issued in September 1999. This process has been in place for the
whole of the year ended 30 June 2005 and up to the date on which the financial
statements were approved.
The Audit Committee, on behalf of the Board, considers the effectiveness of the
operation of the Group's systems of internal control and risk management during the
year and this review has been carried out for the year ended 30 June 2005 and up
to the date on which the financial statements were approved. This review relates to
the Company and its subsidiaries and does not extend to joint ventures. The Audit
Committee meets on at least a quarterly basis with the Group's internal audit team
and the external auditors.
There is a comprehensive budgeting process, and the annual budget, which is
regularly reviewed and updated, is approved by the Board. Risk assessment and
evaluation take place as an integral part of this process. Performance is monitored
against budget through weekly and monthly reporting cycles. Monthly reports on
performance are provided to the Board and the Group reports to shareholders each
quarter. Each area of the Group carries out risk assessments of its operations and
ensures that the key risks are addressed. A Risk Management Committee, chaired
by the CFO and comprising Senior Executives, reviews the management of risks in all
areas of the Group on a cyclical basis. The results of the Risk Management
Committee's review are integrated into the budgeting and forecasting process and
are integrated into the internal audit planning.
The internal audit team provides objective assurance as to the effectiveness of the
Group's systems of internal control and risk management to the Group's operating
management and to the Audit Committee.
Use of external auditors
The Group has a policy on the provision by the external auditors of audit and nonaudit
services, which categorises such services between:
- those services which the auditors are prohibited from providing;
- those services which are acceptable for the auditors to provide and the provision of which has been pre-approved by the Audit Committee; and
- those services for which the specific approval of the Audit Committee is required before the auditors are permitted to provide the service.
The policy defines the types of services falling under each category and sets out the
criteria which need to be met and the internal approval mechanisms required to be
completed prior to any engagement. An analysis of all services provided by the
external auditors is reviewed by the Audit Committee on a quarterly basis.
The Audit Committee is aware that the non-audit fees incurred with Deloitte &
Touche LLP are considerably in excess of the audit fees. The principal reason for this
is that the Group currently receives services from Deloitte & Touche LLP in respect
of an ongoing CRM system development project. The Audit Committee reviews
regularly the non-audit work provided by Deloitte & Touche LLP, and has noted that,
in relation to CRM, it would have a disruptive effect on the final delivery of the system
if Deloitte & Touche LLP personnel were to be withdrawn prior to completion of the
project. The Audit Committee further notes that those members of Deloitte & Touche
LLP who work on the project are completely separate from the Deloitte & Touche LLP
audit team and also are not involved in the development of any of the financial
systems within the project. The Audit Committee has noted that the Group is
committed to withdrawing Deloitte & Touche LLP personnel.
For the year ended 30 June 2005, the Audit Committee has discussed the matter of
audit independence with Deloitte & Touche LLP, the Group's external auditors, and
has received and reviewed confirmation in writing that, in Deloitte & Touche LLP's
professional judgement, Deloitte & Touche LLP is independent within the meaning
of regulatory and professional requirements and the objectivity of the audit
engagement partner and audit staff is not impaired.
Communication with shareholders
The Company maintains a dialogue with institutional shareholders in order to ensure
that the objectives of both the Group and the shareholders are understood. A
programme of meetings with institutional shareholders, fund managers and analysts
takes place each year. The Company also makes presentations to analysts and fund
managers following the half year and full year results of the Company, conference
calls are held with analysts following the announcement of the first quarter and third
quarter results and presentations are made during the year to overseas
shareholders. During the year, various members of the Board have met with
institutional shareholders and representative bodies, in the continuation of open
dialogue between the Board and its shareholders.
The Board views the AGM as an opportunity to communicate with private investors
and sets aside time at these meetings for shareholders to ask questions of the Board.
All members of the Board are encouraged to attend the meeting. Nicholas Ferguson
was unable to attend the 2004 AGM due to prior commitments that had been
arranged prior to his appointment to the Board.
At the AGM, the Chairman provides a brief résumé of the Company's activities for the
previous year to the shareholders. The Company, in accordance with the Combined
Code, announces the number of proxy votes cast on resolutions at the AGM.
Directors' responsibilities
The responsibilities of the Directors are set out on page 39 of the Annual Report.
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This is a summary of information extracted from the Company's Annual Report and accounts. It does not contain sufficient information to allow as full an understanding of the results of the Group and state of affairs as is provided by the full Annual Report and accounts, which can be downloaded in PDF format from this site.
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