In
July 2003, the Financial Services Authority issued
the revised code on Corporate Governance (the “Combined
Code”). The Combined Code will apply to companies
for reporting years beginning on or after 1 November
2003, and therefore in relation to the Company from
the financial year ending 30 June 2005. Accordingly,
this report explains the Company’s compliance
with the provisions set out in Section 1 of the Combined
Code on Corporate Governance issued by the Hampel Committee
in June 1998 (the “Hampel Code”).
The Company is committed
to high standards of corporate governance and, except
as noted below, has complied throughout the year
with the best practice provisions of the Hampel Code.
The
Board
The Board currently
comprises fourteen Directors, made up of two Executive
Directors and twelve Non-Executive Directors, eight
of whom are determined to be independent under
the provisions of the Hampel Code and seven under
the provisions of the Combined Code. The Non-Executive
Directors of the Company bring a wide range of
experience and expertise to the Company’s
affairs, and they carry significant weight in the
Board’s decisions. Short biographies of each
of the Directors are set out on pages 26 to 27,
which also clearly identify those Directors who
are, in the view of the Board, independent within
the meaning of the Combined Code.
The roles of the Chairman,
Rupert Murdoch, and CEO, James Murdoch, are separate
and have been since the Company obtained its listing
in 1994. Lord St John of Fawsley held the position
of Senior Independent Non-Executive Director of the
Company until 17 November 2003, when he was replaced
in this position by Lord Rothschild.
The Board is scheduled to
meet at least six times a year to review appropriate
strategic, operational and financial matters as required.
A schedule of matters reserved for the full Board’s
approval is in place, which includes, inter alia,
the approval of annual and interim results, dividend
policy, significant transactions, agreements or arrangements
between the Group and related parties, including
members of The News Corporation Limited group (“News
Corporation group”).
The Board has also delegated
specific responsibilities to Board Committees, notably
the Audit, Remuneration and Corporate Governance & Nominations
Committees, as set out below. Directors receive Board
and Committee papers several days in advance of Board
and Committee meetings and also have access to the
advice and services of the Company Secretary. In
addition, the Board members have access to external
professional advice at the Company’s expense.
Non-Executive Directors serve for an initial term
of three years, subject to election by shareholders
following appointment, subsequent re-election by
shareholders, and Companies Act provisions relating
to the removal of Directors. In addition, reappointment
for a further term is not automatic, but may be mutually
agreed. All of the Directors are required to retire
and offer themselves for re-election at least once
in every three years.
A committee of senior management
generally meets on a weekly basis to allow prompt
decision making and discussion of relevant business
issues. It is chaired by the CEO and comprises the
CFO and other senior executives (“Senior Executives”)
from within the Group.
Board
Committees
Remuneration Committee
The Remuneration
Committee, on behalf of the Board, is responsible
for recommending to the Board the key terms
of employment of Senior Executives of the
Group whose base salary exceeds £250,000
per annum, other than key production personnel
or on-air talent and reviewing the design
and structure of the Group’s package
of employee incentives. The Remuneration
Committee has clearly defined terms of reference,
meets at least twice a year, and takes advice
from the CEO and independent consultants
as appropriate in carrying out its work.
The Remuneration Committee currently comprises
three Independent Non Executive Directors.
The Board noted that, for
the majority of the year, the composition of the
Remuneration Committee did not comply with the Hampel
Code, which states that all members of the Remuneration
Committee must be Independent Non-Executive Directors.
The Board considered that David DeVoe and Rupert
Murdoch, along with the other members of the Remuneration
Committee, provided a valuable contribution to the
Remuneration Committee. On 15 June 2004, Rupert Murdoch
and David DeVoe resigned as members of the Remuneration
Committee and Nicholas Ferguson was appointed as
a member. The members of the Remuneration Committee
are Jacques Nasser (Chairman), David Evans and Nicholas
Ferguson, all of whom are Independent Non-Executive
Directors, in compliance with the Combined Code.
The Report on Directors’ Remuneration
can be found on pages 32 to 40. In accordance with
the Directors’ Remuneration Report Regulations
2002, the Report on Directors’ Remuneration
will be put forward for an advisory shareholder vote
at the AGM.
Audit
Committee
The Audit Committee,
which consists exclusively of Non-Executive Directors,
has clearly defined terms of reference as laid
out by the Board. Philip Bowman, who had been Chairman
of the Audit Committee since March 1995, resigned
as a Director and consequently as a member of the
Audit Committee on 14 November 2003. Following
Philip Bowman’s resignation, the composition
of the Audit Committee did not comply with the
provisions of the Hampel Code, which states that
there must be a majority of Independent Non-Executive
Directors on the Audit Committee. On Philip Bowman’s
resignation, the Board started a process to recruit
a further Independent Non-Executive Director with
sufficient financial experience to replace Philip
Bowman. The Company has announced that Andy Higginson
will join the Board on 1 September 2004, and will
also become a member of the Audit Committee, as
of that date. On 15 June 2004, David DeVoe and
Arthur Siskind resigned from the Audit Committee.
The composition of the Audit Committee is currently
Allan Leighton (Chairman) and Gail Rebuck. This
does not comply with the Hampel Code, which requires
there to be a minimum of three Directors on the
Audit Committee, the majority of whom have to be
independent, but the Company will be in compliance
with the Combined Code from 1 September 2004. The
Audit Committee meets at least five times a year.
Its duties include making recommendations to the
Board in relation to the appointment, reappointment
and removal of the external auditors, and discussing
with the external auditors the nature, scope and
fees for the external auditors’ work. The
Audit Committee reviews, and recommends to the
Board the approval of or any amendment to, the
quarterly, half year and annual financial statements
of the Group, and also reviews the Company's Annual
Report on Form 20-F prior to its filing, and the
Group's significant accounting principles, systems
of internal control, treasury policies and reviews
the audit plans and findings of the Group's internal
audit function. The Audit Committee also monitors
the Group's whistleblowing policy and is responsible
for approving non-audit services provided by Deloitte & Touche
LLP. The Audit Committee has the power to seek
external advice as and when required.
News UK Nominees Limited,
a subsidiary of News Corporation, is a major shareholder
in the Group, holding over 35.3% of the issued share
capital. The Audit Committee receives, on a quarterly
basis, a schedule of all transactions between companies
within the News Corporation group and the Group and
any other related party transactions, showing cumulatively
all transactions which have been entered into during
the year, and which exceed £100,000 in value.
Furthermore, Audit Committee
approval is required for the entering into by the
Group of a commitment or arrangement (or any series
of related commitments or arrangements) with News
Corporation or any of its subsidiaries, or any other
related party which involves or could reasonably
involve the payment or receipt by the Group of amounts
equal to or in excess of £10 million, but not
exceeding £25 million in aggregate value with
News Corporation. Any transaction in excess of £25
million in aggregate value must be submitted to the
Audit Committee and, if approved by the Audit Committee,
it must also be submitted to the Board for approval.
Corporate
Governance & Nominations Committee
On 15 June
2004, the Nominations Committee was merged with the
Corporate Governance Committee to become the Corporate
Governance & Nominations Committee. The Committee
is chaired by Lord Wilson of Dinton and its members
are Lord Rothschild and Arthur Siskind. Lord St John
of Fawsley stepped down from the Committee on 15
June 2004 and John Thornton resigned from the then
Nominations Committee following his resignation as
a Director of the Company on 11 May 2004.
During the year, the following
processes were followed by the Corporate Governance & Nominations
Committee in its nomination of Directors to the Board.
On 23 September 2003, the
Company announced that Tony Ball, CEO of the Group,
would not be renewing his service agreement on its
expiry on 31 May 2004. The Nominations Committee,
chaired by Lord St John of Fawsley, was tasked by
the Board to find a suitable replacement for Tony
Ball. Gail Rebuck and Allan Leighton were asked to
assist the Nominations Committee in this process.
An Executive Search Consultant, Spencer Stuart, was
retained by the Nominations Committee to aid in the
search process. An extensive list of candidates was
put together by Spencer Stuart, which was then reduced
to a shortlist, all of whom were interviewed by all
members of the Board involved in the process. This
resulted in the Nominations Committee unanimously
recommending to the Board the appointment of James
Murdoch as CEO.
During this period, the Nominations
Committee met with various shareholders and shareholder
bodies to advise them on the selection process. As
a result of the comments received from those shareholders,
the Nominations Committee considered it appropriate
to nominate a further senior figure to the Board
and recommended the appointment of Lord Rothschild,
who was nominated to the Board and appointed as Deputy
Chairman and Senior Independent Director on 17 November
2003.
During the year, the Nominations
Committee also commenced searches to find replacements
for Philip Bowman and John Thornton who resigned
during the course of the year. Spencer Stuart were
again asked to assist in the process and a number
of candidates were identified. The Nominations Committee
was assisted in this search by Allan Leighton, Gail
Rebuck, Lord Wilson of Dinton, Lord Rothschild and
Arthur Siskind. The Nominations Committee was mindful
of appointing a Director with relevant financial
experience who could also be appointed as a member
of the Audit Committee and a further Independent
Non-Executive Director. As a result, the Nominations
Committee identified and unanimously recommended
to the Board the appointment of Andy Higginson and
Nicholas Ferguson as additional Independent Non-Executive
Directors.
Appointment
and resignation of Directors
Lord Rothschild
was appointed to the Board as Deputy Chairman
on 17 November 2003. Nicholas Ferguson was
appointed to the Board on 15 June 2004. The
Company has announced that Jeremy Darroch
will join the Board on 16 August 2004, as
CFO. The Company has announced that Andy
Higginson will join the Board on 1 September
2004.
Tony Ball resigned from the
Board on 4 November 2003. Philip Bowman resigned
from the Board on 14 November 2003. John Thornton
resigned from the Board on 11 May 2004. The Company
has announced that Martin Stewart will resign from
the Board on 4 August 2004.
Corporate
Governance Review
On 14 November
2003, the Company announced that it had formed an
ad-hoc Committee of the Board (the “Corporate
Governance Committee”) to review all of the
relevant codes and statutory obligations and to identify
any appropriate changes to make to the processes
of the Board and the composition of its Committees.
The Corporate Governance Committee members comprised
Lord Wilson of Dinton as Chairman, Lord Rothschild
and Arthur Siskind.
The Corporate Governance
Committee’s approach was to undertake an analysis
of the Combined Code, as well as the relevant Securities & Exchange
Commission (“SEC”) and New York Stock
Exchange (“NYSE”) rules applicable to
the Company, and to identify where the Company’s
own structure and practices varied from them. The
Corporate Governance Committee sought to bring the
Company’s structure and practices into line
with all the rules with which the Company will be
bound to comply, including the provisions of the
Combined Code.
The Corporate Governance
Committee recommended to the Board the adoption of
all of the Combined Code’s provisions. In the
case of code provision A.7.2, which requires that
Directors who have been serving on the Board for
more than nine years should retire and stand for
re-election at each AGM, the Corporate Governance
Committee recommended that this provision should
apply only from expiry of the current term of office
that each Director is serving as approved by shareholders
in general meeting.
The Corporate Governance
Committee also recommended that the composition of
the Board’s Committees should comply with the
relevant provisions of the Combined Code and recommended
changes to the composition of the Audit and Remuneration
Committees as discussed earlier in this report. Furthermore,
they recommended that the Corporate Governance Committee
should be merged with the Nominations Committee to
form the Corporate Governance & Nominations Committee.
These changes ensure that going forward, the composition
of the Remuneration and Corporate Governance & Nominations
Committees will comply with the provisions of the
Combined Code, and the composition of the Audit Committee
will be in compliance from 1 September 2004, following
the appointment of Andy Higginson.
The Corporate Governance
Committee recommended that David DeVoe and Arthur
Siskind should have a standing invitation to attend
meetings of the Audit Committee and that Rupert Murdoch
and David DeVoe should have a standing invitation
to attend meetings of the Remuneration Committee.
In both of these instances, their attendance at these
meetings shall be as observers only and in a non-voting
capacity.
Under the Combined Code,
the criteria to determine whether or not a Director
is independent have changed from those under the
Hampel Code. In light of the new criteria, the Board
has determined that Lord St John of Fawsley, whilst
independent under the Hampel Code, will not be independent
under the Combined Code.
Communication
with Shareholders
The Company
is keen to maintain a dialogue with institutional
shareholders in order to ensure that the
objectives of both the Company and the shareholders
are understood. A programme of meetings with
institutional shareholders, fund managers
and analysts takes place each year. The Company
also makes presentations to analysts and
fund managers following the half year and
full year results of the Company.
The Board views the AGM as
an opportunity to communicate with private investors
and sets aside time at these meetings for shareholders
to ask questions of the Board. All members of the
Board are encouraged to attend the meeting. John
Thornton, then Chairman of the Remuneration Committee,
was unable to attend the 2003 AGM due to unforeseen
business commitments. Mr Thornton resigned as a Director
of the Company on 11 May 2004. All other members
of the Remuneration Committee attended the AGM, and
were available to answer shareholder questions. At
the AGM, the Chairman provides a brief resumé of
the Company’s activities for the previous year
to the shareholders. The Company, in accordance with
the Hampel Code, announces the number of proxy votes
cast on resolutions at the AGM.
Directors’ responsibilities
The responsibilities
of the Directors are set out on page 41.
Internal
control
The Directors have
overall responsibility for establishing and maintaining
the Group’s systems of internal control and
risk management and for reviewing their effectiveness.
These systems are designed to manage, and where
possible eliminate, the risk of failure to achieve
business objectives and to provide reasonable but
not absolute assurance against material misstatement
or loss. An ongoing process for identifying, evaluating
and managing the significant risks faced by the
Group has been established, in accordance with
the guidance of the Turnbull Committee on internal
control issued in September 1999. This process
has been in place for the whole of the year ended
30 June 2004 and up to the date on which the financial
statements were approved.
The Audit Committee, on behalf
of the Board, considers the effectiveness of the
operation of the Group’s systems of internal
control and risk management during the year and this
review has been carried out for the year ended 30
June 2004 and up to the date on which the financial
statements were approved. This review relates to
the Company and its subsidiaries and does not extend
to joint ventures. The Audit Committee meets on at
least a quarterly basis with the Group’s internal
audit team and the external auditors.
There is a comprehensive
budgeting process, and the annual budget, which is
regularly reviewed and updated, is approved by the
Board. Risk assessment and evaluation take place
as an integral part of this process. Performance
is monitored against budget through weekly and monthly
reporting cycles. Monthly reports on performance
are provided to the Board and the Group reports to
shareholders each quarter. Each area of the Group
carries out risk assessments of its operations and
ensures that the key risks are addressed. A Risk
Management Committee, chaired by the CFO and comprising
senior executives, reviews the management of risks
in all areas of the Group on a cyclical basis. The
results of the Risk Management Committee’s
review are integral to the budgeting and forecasting
process and are integrated into the internal audit
planning.
The internal audit team provides
objective assurance as to the effectiveness of the
Group’s systems of internal control and risk
management to the Group’s operating management
and to the Audit Committee.
During the year, KPMG reviewed
the effectiveness of the Group’s Audit and
Risk Management Department.
Use
of external auditors
The Group has a policy
on the provision by the external auditors of audit
and non-audit services, which categorises such
services between:
– those services which
the auditors are prohibited from providing;
– those services which are acceptable for the auditors to provide and the
provision of which has been pre-approved by the Audit Committee; and
– those services for which the specific approval of the Audit Committee
is required before the auditors are permitted to provide the service.
The policy defines the types
of services falling under each category and sets
out the criteria which need to be met and the internal
approval mechanisms required to be completed prior
to any engagement. An analysis of all services provided
by the external auditors is reviewed by the Audit
Committee on a quarterly basis.
For the year ended 30 June
2004, the Audit Committee has discussed the matter
of audit independence with Deloitte & Touche
LLP, the Group’s external auditors, and has
received and reviewed confirmation in writing that,
in Deloitte & Touche LLP’s professional
judgement, Deloitte & Touche LLP is independent
within the meaning of regulatory and professional
requirements and the objectivity of the audit engagement
partner and audit staff is not impaired. |